Dealing with day-to-day task management can prove to be one of the most challenging tasks for any team. It doesn’t matter at which level your team is working or on which project the team is working; if a team can deal with the day-to-day task with precision, it can eliminate all the obstacles.
But if you think that just making a list of things you need to do daily and checking it, again and again, will do the job, then you are entirely wrong.
The best tool that you can have for dealing with day-to-day task management is undoubtedly a workflow management process, and what can be better than Kanban. This popular workflow management tool is not only powerful, effective, and easy to implement, but it is easy to use as well.
In the past couple of years, Kanban has spread like wildfire among IT companies that rely on the agile approach for software development and project management.
But the best part about Kanban is it can be used by businesses of all sizes and types for daily task management. Let’s find out how.
The kanban solution
Kanban means a billboard in Japanese, and the board used in the Kanban method gives a visual representation of all the tasks involved in the project.
In this board, the tasks are put into different columns, and this allows the team to keep tabs on what is pending, what needs to be done, what has been completed, and what is in progress.
Usually, there are two main elements of the Kanban board; cards and columns. The columns included in the Kanban method are divided into three sections ‘To Do,’ ‘In Progress,’ and ‘Done’ But if you are working on a completely different project like developing software, then instead of the names mentioned above for columns, you can use ‘Design,’ ‘Development,’ and ‘Testing.’
The card used on the Kanban board contains a checklist, assignment, and labels, and these cards are moved through the board as they progress. This helps you visualize the workload status on the board, right from the beginning to the end.
If you want to stay efficient, you can also set a WIP limit or Work In Progress limit. This limit will help you stay efficient as with this limit; you can never add more tasks in the ‘To Do’ list than what you can handle.
Physical Kanban boards
If you are entirely new to the concept of Kanban, then you can shrug off the complications just by using a physical Kanban board.
Physical Kanban boards are easier to understand, and you can easily customize them as per your need. You don’t even need an internet connection for these boards, and it is perfect if the team is working under one roof.
But if the project on which you are working requires background information and more in-depth knowledge, then the physical boards will be of no use.
While using a physical card, you can include only a limited amount of content, but that is not the case with digital cards, as their content storage capacity is almost limitless. In addition to this, physical Kanban boards are less flexible compared to digital ones.
Digital Kanban boards
As the world flocked from the physical era to the digital age, Kanban also played its role in transforming and became a digital solution. Now, there are many task management software solutions out there that rely on the Kanban method.
If you think that the sticky notes used on the physical Kanban board are no more helpful, then you should never shy away from investing in a task management software that uses the principles and approach of Kanban.
There are many benefits offered by the digital board which the physical board can never provide. Benefits like card history, attachments, and even data visualization are only available on the digital Kanban board.
While scouring the internet for software with Kanban functions, always look for the one that offers you an opportunity for creating content-rich tasks that includes dates, checklists, labels, and much more. In addition to this, the solution should also integrate with other programs that you are already using in your firm.
You also need to look for only those solutions that can help you convert the status of the task into different types of charts, as this will give you a better visual representation of what’s pending and what needs to be done.
By using Kanban for day-to-day tasks, you can stay more effective, efficient and save both time and money as well. This easy-to-use workflow management concept has become famous among all sizes and types of businesses because of its effectiveness and options of customizations. So, go for a software that has Kanban functions and make day-to-day task management a pie.